Privacy Policy – Valjas

This is the data protection and privacy policy statement of Valjas Services Oy, in accordance with the EU General Data Protection Regulation (GDPR). Drafted on August 28, 2024. Last modified on August 28, 2024.

  1. Data Controller 

Contact information of the data controller:

Valjas Services Oy

Yritystunnus: 2665783-6

Kaivokatu 10 B, 5krs

00100 Helsinki

  1. Contact Person Responsible for the Registry

Pasi Tasanen, CEO

asiakaspalvelu @ valjas.fi (ilman välilyöntejä)

046 923 0449

  1. Collection of Personal Data 

We primarily collect personal data about you from yourself during contact and later when you use our services. In addition, we may collect information from public sources and registers, such as various social media channels. We also collect visitor data on our website using HubSpot and Google Analytics services to analyze and improve our website and target relevant marketing to visitors.

Typically, we may receive the following information directly from you:

  • Employer’s name, first name, last name, email address, phone number, address, position.
  • Information collected through HubSpot, Hotjar, and Google Analytics services, such as IP addresses and cookie data.
  • Information related to the service and order, payment information, and billing details.
  • Other information related to the customer relationship and ordered services.

We may collect the following information from various public sources:

  • Use of social media.
  • Detailed identification numbers of the employer company.
  • With your consent, we may collect other information, such as consent for different marketing communications.
  1. Legal Basis and Purpose of Processing Personal Data 

The legal basis for processing personal data in accordance with the EU General Data Protection Regulation is:

Provision of Service:

We process personal data to offer and deliver services. In this case, the processing of personal data is based on the agreement between you and Valjas Services Oy.

Marketing:

We process data to inform you about new services and to send newsletters and sales materials. We may also process your data for marketing research and customer surveys.

Legal Obligations:

Personal data is processed to fulfill statutory and official obligations (e.g., tax authorities).

The purpose of processing personal data is customer communication, maintaining the customer relationship, and appropriate commercial activities and marketing.

  1. Regular Data Sources 

The information stored in the registry is obtained from the customer via, for example, messages sent through web forms, emails, phone calls, social media services, agreements, customer meetings, and other situations where the customer provides their information.

In addition, personal data is collected from tax authorities, the Social Insurance Institution, accident insurance companies, trade unions, enforcement authorities, and other entities whose information needs to be processed for payroll purposes.

  1. Regular Disclosures of Data and Transfer of Data Outside the EU or EEA 

Valjas may disclose personal data to other parties for advertising measurement purposes and marketing research in accordance with applicable regulations.

Data may be published to the extent agreed with the customer.

Valjas does not sell or rent personal data to other parties.

Valjas may be required to disclose personal data if applicable law or regulation or a request from a judicial or administrative authority requires it.

Data may also be transferred outside the EU or EEA by the data controller when our partner responsible for carrying out the assignment is located outside these areas. In such cases, we ensure appropriate safeguards to protect the rights and freedoms of the data subjects in accordance with applicable data protection laws, such as the EU General Data Protection Regulation (679/2016).

For example, our marketing service provider may transfer personal data outside the EU or EEA in connection with providing the service. In this case, appropriate safeguards for personal data have been implemented, such as the service provider’s commitment to the U.S.-EU Data  Privacy framework or the use of EU Commission-approved standard contractual clauses.

Read about the Data Privacy Framework here
  1. Cookies Information about visitors to the Valjas.fi website may be collected, and cookies may be used on the site. Cookies are small text files stored on the visitor’s device. We use cookies to improve the user experience of our website, evaluate the content used, and support marketing. The following information can be collected through cookies:
  • User’s IP address
  • Time of visit
  • Pages visited and duration of the visit
  • Browser type or operating system of the device used
  • Where the user came from and where the user goes after using the site

Information collected through cookies can be used for targeted advertising in Google’s partner network.

You can block, restrict, or delete cookies from your browser. Since cookies enable the functionality of our website, restricting their use may affect the usability of the website.

  1. Principles of Registry Protection 

The registry is handled with care, and data processed through information systems is properly secured. When registry information is stored on Internet servers, the physical and digital security of the hardware is appropriately managed. We ensure that stored data, server access rights, and other information critical to the security of personal data are handled confidentially and only by employees whose job description includes it.

  1. Your Rights 

Every person in the registry has the right to check the information stored about them and to request the correction of any incorrect information or the completion of incomplete information. If a person wishes to check the data stored about them or request a correction, the request should be sent in writing to the address asiakaspalvelu @ valjas.fi. The data controller may request the person making the request to prove their identity. The data controller will respond to the customer within the time frame specified in the EU Data Protection Regulation (usually within one month).

A person in the registry has the right to request the deletion of their personal data from the registry (“the right to be forgotten”). Similarly, the registered persons have other rights in accordance with the EU General Data Protection Regulation, such as the right to restrict the processing of personal data in certain situations. Requests should be sent in writing to the address asiakaspalvelu @ valjas.fi. The data controller may request the person making the request to prove their identity. The data controller will respond to the customer within the time frame specified in the EU Data Protection Regulation (usually within one month).

https://www.dataprivacyframework.gov
  1. Cookies Information about visitors to the Valjas.fi website may be collected, and cookies may be used on the site. Cookies are small text files stored on the visitor’s device. We use cookies to improve the user experience of our website, evaluate the content used, and support marketing. The following information can be collected through cookies:
  • User’s IP address
  • Time of visit
  • Pages visited and duration of the visit
  • Browser type or operating system of the device used
  • Where the user came from and where the user goes after using the site

Information collected through cookies can be used for targeted advertising in Google’s partner network.

You can block, restrict, or delete cookies from your browser. Since cookies enable the functionality of our website, restricting their use may affect the usability of the website.

  1. Principles of Registry Protection 

The registry is handled with care, and data processed through information systems is properly secured. When registry information is stored on Internet servers, the physical and digital security of the hardware is appropriately managed. We ensure that stored data, server access rights, and other information critical to the security of personal data are handled confidentially and only by employees whose job description includes it.

  1. Your Rights 

Every person in the registry has the right to check the information stored about them and to request the correction of any incorrect information or the completion of incomplete information. If a person wishes to check the data stored about them or request a correction, the request should be sent in writing to the address asiakaspalvelu @ valjas.fi. The data controller may request the person making the request to prove their identity. The data controller will respond to the customer within the time frame specified in the EU Data Protection Regulation (usually within one month).

A person in the registry has the right to request the deletion of their personal data from the registry (“the right to be forgotten”). Similarly, the registered persons have other rights in accordance with the EU General Data Protection Regulation, such as the right to restrict the processing of personal data in certain situations. Requests should be sent in writing to the address asiakaspalvelu @ valjas.fi. The data controller may request the person making the request to prove their identity. The data controller will respond to the customer within the time frame specified in the EU Data Protection Regulation (usually within one month).